• How to keep Fonts and Videos in PowerPoint 2010

    Posted on May 30th, 2012 admin No comments

    People always say PowerPoint is an easy-to-use tool for making PowerPoint presentations. That depends. After you have learnt all those PowerPoint skills and tried yourself, the answer is yes. But for many people, problem happens all the time, especially when you need to send the PowerPoint to others. In this article we will show you how to deal with the font and video problem in PowerPoint.

    1. Font in PowerPoint

    Different computers are likely to have different fonts, especially when the two computers have different languages. If you send a PowerPoint presentation to another computer, the font differences may cause some formatting issues.

    Microsoft has offered the solution, but not enabled by default. Below is how to keep the fonts you have used in the PowerPoint file.

    Step 1: Start by clicking “File” on the top-left and then click “Options” on the left pane.


    Step 2: Once you have the PowerPoint Options window open, select the “Save” tab and then check the “Embed fonts in the file” checkbox.


    Step 3: You then have the option to include all of the characters (increases the file size) or only the characters used (reduces the file size).

    2. Video in PowerPoint

    Unlike pictures and music, videos are usually bigger in size and in order to keep the output PowerPoint file small. The video may not be embedded, but hyperlinked. That is to say, the video is still on your computer, so the receipt cannot view the video on his computer.

    The following method will show you how to make use the Windows Media Player to play video in PowerPoint. The advantages are that you can easily control the video path and options like play, pause, skip and volume of the player in PowerPoint.

    Step 1: Enable the “Developer” tab. In the PowerPoint Options → Customize the Ribbon → select the Developer option.


    Step 2: Under the Developer tab, click the “More Controls” icon and a dialog window will pop up.


    Step 3: In the More Controls dialog box, select “Windows Media Player“, and click “OK” to apply. Drag you mouse to draw a frame for the player.


    Step 4: Right click the frame and choose “Properties“.


    Step 5: Input the full path and name of video file in “URL” option.


    Then you can view the video in PowerPoint using Windows Media Player with all its control options.


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